Create a Registration Form

How to build an online registration form — collect sign-ups, prevent duplicates, set capacity limits, and send automatic confirmation emails.

A registration form collects sign-ups and manages who’s in. The same core setup works across events, courses, and memberships — with a few settings that make a real difference.

Choose Your Fields by Form Type

Form Type	Core Fields	Optional Fields
Event	Name, Email, Phone	Dietary needs, T-shirt size, How did you hear about us
Course	Name, Email	Organization, Experience level, Goals
Membership	Name, Email, Phone	Address, Referral code

Keep it to the essentials. Every extra required field reduces completion rates.

Build Your Registration Form

1. Start from a Template

   Click New Form → browse the Registration templates, or use Create with AI — describe your event and FormHug generates the fields and structure.

2. Configure the Email Field

   On the Email field, enable No Duplicates in the field settings. This prevents the same person from registering more than once.

3. Set a Capacity Limit

   If you have limited spots, go to Settings → Submission Rules → set a maximum submission count. Choose what happens at the limit: show a full message, redirect to another page, or close silently.

4. Set Up Confirmation Emails

   Go to Settings → Notifications → Add Notification. Create two:

   • Admin alert: notifies you of each new sign-up
   • Registrant confirmation: recipient set to Submitter’s Email, with event details and any next steps
5. Publish and Share

   Click Publish. Share the link directly, embed the form on your site, or generate a QR code poster for physical locations.

Let Registrants Check Their Status

Once registration is live, people often want to confirm they’re on the list. Use Public Query to create a self-service lookup page — registrants enter their email or ID to see their own record without you having to answer individual queries.

Related

Submission Rules

Set capacity limits and control what happens when they’re reached

Notifications

Configure confirmation emails for registrants

Public Query

Let registrants look up their own registration status

Sharing & Publishing

Share your form link, embed it, or generate a QR code